1. Title The Choir shall be known as ‘The Cantabile Singers of Pembrokeshire’.
2. Object The objects of the Choir shall be:-
(a) To promote, improve, develop and maintain public education in and appreciation of the art and science of music and in particular of Female singing, by the presentation of public concerts and by such other means as the singers shall from time to time determine
(b) To raise money by the performance of female voice choral music or otherwise for such charitable purposes as the Choir through its Committee shall think fit.
(a) Membership shall be open to all female persons aged 14 years and over who pay the annual subscription determined by the Choir in their general meeting and who regularly attend the choir’s practice sessions.
(b) Where a member fails without reasonable cause to attend practice sessions or concerts organised by the Choir or otherwise fail to observe the rules from time to time, agreed by the Choir, her membership might be terminated or suspended. Where the Committee are of the view that circumstances have arisen which render consideration of the suspension of a member or the termination of her membership, they shall invite that member in question to present at a meeting of the Committee and explanation of her conduct, either in writing or in person. After consideration of such explanation, if any, the Committee shall recommend to the Choir in the general meeting, the action that they consider appropriate. Members are expected to attend 80% of all rehearsals.
(a) The management of the Choir and the control of its finances shall be vested in the Committee.
(b) The Committee shall have the power to adopt rules for the good conduct of the Choir. Such rules shall come into operation not less that one calendar month after notice of their adoption by the Committee shall have been posted in a prominent position during each of the two consecutive weekly practice sessions. The rules from time to time adopted by the Committee shall be subject to review by the Choir in a General Meeting and may be revoked or amended. No rule adopted in pursuance of this power shall be inconsistent with the provisions of the Constitution.
The Committee shall consist of the Chairman, Vice-Chairman, Secretary, Treasurer, and a representative from each Section of the Choir (Alto, 2nd Sopranos and Sopranos). The Committee shall have the option to co-opt the Musical Director and the Accompanist onto the Committee at any time. All Officers and Committee members shall be elected by and out of the membership of the Choir at the Annual General Meeting and shall hold office for two years and shall be eligible for re-election.
6. Music Committee
The Music Committee shall consist of the Musical Director, one member of each Section of the Choir and the Librarian, and these members shall be elected at the Annual General Meeting and shall hold office for two years and shall be eligible for re-election. Meetings should be held at least three times a year and they should consider the music to be learnt and should consider the programme for any major concert two months prior to that concert. The result of such meeting should be reported to the Committee of the Choir.
7. Committee Meetings
Committee meetings shall be held as and when necessary and the Chairman and Secretary shall have the power to summon a meeting as and when required. The quorum of any meeting shall be one half of the membership. The Chairman shall take the chair of the Committee whenever she is present and in her absence, the Vice-Chairman shall perform the duties. In the event of both being absent, the Committee shall proceed to elect a Chairman for that meeting from within its own members. The minutes of all Committee meetings shall be distributed to members of the Choir as soon as practicable after the meeting.
8. General Meeting
(a) There shall be an Annual General Meeting of the members of the Choir, which shall normally be held on the first Wednesday in October. The principal business to be conducted will be to receive reports from the officers and the accounts for the last financial year and to elect the Committee and Officers and to appoint an auditor or auditors of the Choir’s accounts.
(b) An Extraordinary General Meeting may be called at any time by the Secretary or the Chairman at the request of the Committee and shall be called when 5 members of the Choir so require by notice in writing delivered to the Secretary or Chairman specifying the business to be transacted.
(c) The quorum at General Meeting shall be one third of the number of members or 10 members which ever is less. At least 14 days notice shall be given of any General Meeting and each notice shall be deemed to have been given to all members if posted for two consecutive weeks in a prominent position during the Choir’s weekly practice sessions. All questions other than the alteration of the Constitution shall be decided by a simple majority of the votes cast by members present in person. In the case of the equality of votes, the Chairman shall have a second or casting vote.
(a) All moneys received by or on behalf of the Choir shall be handed to the Treasurer who shall pay the same into the Choir’s Bank Account.
(b) The Treasurer shall be required to submit a statement of accounts prepared on a ‘Receipts and Payments basis’, to the Committee every quarter and a Statement of Accounts for the year, examined by an Independent Examiner at the Annual General Meeting.
(c) All cheques shall be signed by a minimum of two officers, one being the Treasurer and the other the Secretary.
10. Alterations to the Constitution
Alterations to this Constitution shall receive the assent of two thirds of the members present and voting at an Annual or Extraordinary General Meeting. The Secretary must receive a resolution for the alteration of the Constitution at least 21 days before the meeting at which the resolution is to be brought forward. At least 14 days notice of such a meeting shall be given by the Secretary to the membership and must include notice of the alteration proposed. Providing that no alteration shall be made to Clause 2 (Objects) and Clause 11 (Dissolution) or this Clause, it shall not take effect until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained, and no alteration shall be made which would have the effect of causing the Choir to cease to be a Charity in law.
The Choir may be dissolved by a Resolution passed by a two thirds majority of those present and voting at an Extraordinary General Meeting convened for the purpose of which 21 days notice shall have been given to the members. Such resolution may give instructions for the disposal of any assets held by or in the name of the Choir, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the Choir but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the objects of the Choir as the Choir may determine, and if and in so far as effect cannot be given to the provision, then to some other charitable purpose.